Email address: firstname.lastname@example.org
Postal address: Dr David Gogan, Chartered Clinical Psychologist, Lifespan Therapy, Dodder Park Medical, Dodder Park House, Dodder Park Drive, Rathfarnham, Dublin 14
You have the right to make a complaint at any time to the Data Protection Commission, the Irish supervisory authority for data protection issues (www.dataprotection.ie). We would, however, appreciate the chance to deal with your concerns before you approach the DPC so we would ask that you please contact us in the first instance.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
We may also handle information about criminal convictions and offences that you or third parties provide to us.
Like all other types of personal data, we handle Sensitive Data and information about criminal convictions and offences only when we have a lawful basis for doing so (as described in more detail in section 4 below) and strictly in compliance with all of our obligations under Data Protection Law.
We use different methods to collect data from and about you including through:
We will only use your personal data when we have a lawful basis for doing so, which means when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Most commonly, we will use your Sensitive Data in the following circumstances:
Where consent is the lawful basis we rely upon to handle your personal data, you may withdraw such consent at any time free of charge.
Please note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.
Purposes for which we will use your personal data
We may use your personal data for purposes including:
Third Party Service Providers
We may share your personal data with third party service providers who perform services and functions at our direction and on our behalf. Such third party services providers may include administrative service providers, accountants, legal advisers, IT service providers, payment service providers and security services providers engaged by us.
We require all third parties to respect the confidentiality and security of your personal data and to treat it in accordance with the law. We do not allow our third party service providers to use your personal data for their own purposes, and we only permit them to process your personal data for specified purposes and in accordance with our instructions.
Other medical professionals
It may be necessary or appropriate to refer our clients to other medical professionals for further care, treatment or advice and we may share your personal data with such other medical professionals for such purposes. We will seek your consent before we do so, unless there is a serious concern regarding your vital interests or the vital interests of others.
An Garda Síochána, government or quasi-government bodies, courts and tribunals
We may share your personal data with these organisations and bodies where we are required to do so by law.
The code of professional ethics and professional practice guidelines that apply to psychologists require us to engage in “clinical supervision”. This process involves us discussing and reviewing consultations and assessments we have carried out with other psychologist colleagues, for the purpose of ensuring that we are providing the best possible clinical service to our clients. Any personal data that we share in the course of clinical supervision is disclosed on a strict “need to know” basis. The colleague in question is subject to the same duties as us to ensure that all personal data is protected and treated strictly in accordance with their professional, ethical and legal obligations, including the requirements of Data Protection Law.
We may transfer, store or process your personal data in countries outside the European Economic Area (“EEA”). Where the laws of such countries do not afford an equivalent level of protection of personal data as the laws of Ireland, we take specific steps in accordance with data protection law to protect your personal data.
We’ll use one of these safeguards:
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to only those who have a strict need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period if we have a legitimate interest in retaining such information that is not outweighed by your fundamental rights and freedoms, where we have statutory or regulatory obligations to retain personal data for a longer period, or where we may need to retain the information in the event of a legal claim.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
You have a number of rights under data protection law in relation to how we use your personal data. These include the right, free of charge, to:
These rights are in some circumstances limited by Data Protection Law. If you wish to exercise any of these rights, you can contact us using the details set out in section 1.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.